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People @ BIS

Governors


Andrew Clarke

Rendra Lembong

Jo Chui

Ben Koesmoeljana

Maureen Boyle

Terri Shreve

Redmer Schukken

Andrew Digges

Alastair Coulthard

Katharine Mathias

 

 

Frequently Asked Questions about The British International School in Jakarta.

 

Many parents may not be aware of some of the aspects of the school such as the way the school is governed and managed, the reasons and rationale behind certain projects, the way the school’s future development is planned, the financial structure of the school and staff development and recruitment.

Should you have any additional questions or concerns please feel free to send an email to governors@bis.or.id. We shall endeavour to get answers back to either individuals or the whole school community as appropriate.

 
   

GOVERNANCE, POLICIES AND MANAGEMENT

 
 

 

FINANCIAL ISSUES AND FEES

 

 


 

 

Q: Who are the Board of Governors?


The School is administered by a Board of Governors consisting of 10 members, five of whom are elected by parents of children studying in the school and five of whom are appointed by the Council of Trustees. The Council of Trustees appoints the Chairman of the Board upon recommendation of the Board members. The Principal attends all meetings of the Board to present regular reports and other information requested.

The current members of the Board are:

 

Chair
Mr. Andrew Clarke
 
Treasurer
Mr. Ben Koesmoeljana
 
Members:
Mrs. Jo Chui
Mrs. Terri Shreve
Mrs. Maureen Boyle
Mr. Alastair Coulthard
Mr. Redmer Schukken
Mr. Rendra Lembong
Mr. Andrew Digges
Mrs. Katharine Mathias

 

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Q: How often are Governors elected?

Governors are elected or appointed every two years. After that period they may stand again for re-election by the parents or appointment by the Council of Trustees.

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Q: Do members of the Board of Governors receive remuneration for their services?

No. The Board works purely on a voluntary basis giving freely of their time and knowledge for the benefit of the students and the good of the school as a whole.

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Q: Do new Board members receive orientation and development support?

Yes. New Board members are immediately furnished with all the necessary files and documents to enable them to participate fully in Board proceedings as soon as possible. Additionally, under the guidance and direction of experienced Board members and the Principal, orientation is provided to new Board members. This includes an official welcome by the Board Chair and a tour of the school and introduction to key staff members. Furthermore, the Principal and experienced Board members provide time to meet with the new Board members for orientation. Generally speaking programmes of development for Board members will be offered and implemented when available and of relevance.

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Q: What are the duties and objectives of the Board of Governors?

The British International School Foundation is a legal entity. The Foundation is led by a Council of Trustees (consisting of three officers and at least two (2) and at the most (7) members). The School’s Governance and Policy Manual clearly outlines and explains the authorities and divisions of responsibility between the Council of Trustees, the Board of Governors and the School Management. Under the authority of the Council, the Board concentrates on the broad direction of the school. Its main powers and duties include the establishment of general policies concerning the administration of the school including: Mission and philosophy, school curriculum, personnel policies and control of funds. The Boards objectives are to make decisions as a team and to speak collectively with one voice creating a school ethos that ensures the school continuously evolves and improves standards. The Board looks for long term goals in education and strives to makes optimum use of the financial resources available. The Board is also responsible for the selection and appointment of the Principal and the Business Manager. The Board arranges regular independent inspections or accreditations of the school in order to ensure that the curriculum is appropriate and that educational standards are being maintained.

It is the duty of the members of the Board to act in the interests of all the children attending the school and of the school as a whole.

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Q: Does the Board administer the school's policies and programmes?

No. The Council, as well as the Board, relies upon the Principal and his Senior Leadership Team (SLT) to administer the school’s policies and programmes. Monthly reports are issued by the Principal to the Board so it can compare results with approved aims, policies and programmes.

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Q: How often does the Board of Governors meet and who attends these meetings?

The Board holds regular Board meetings once a month whilst the school is in session, and not less than 10 times per year. Regular meetings are attended by Board members only, unless other persons have been specifically invited to give a presentation to the Board in relation to proposals put before the Board. The regular Board meetings are also attended by the Clerk to the Board, who is a non-voting attendee with a range of responsibilities such as formulating the Board agenda in association with the Chairman, taking and circulating the minutes of all meeting of the Board and maintaining the official copy of the Policies Manual.

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Q: Does the Board hold Open Board Meetings?

Yes. The Board will hold at least one open meeting per year with parents and teachers of the school, where progress and planning by the school can be discussed, and questions from parents and teachers answered.

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Q: What Board Committees exist, who is on them and what do they do?

Currently there are seven (7) sub-committees. Each Board Member will either chair or be a member of a specific sub-committee. A sub-committee chair can appoint members to their committees from among the Board, school staff and/or members of the community.

  1. Business Sub-Committee:
    Ben Koesmoeljana (Chair), Redmer Schukken and Alastair Coulthard. This sub-committee is responsible for maintaining a monthly review of the financial status and requirements of the school as may be necessary. It is also responsible for formulating the annual budgets for the operating and building funds, to be submitted to the Board for its preliminary approval and final approval by the Council.

    This sub-committee is also responsible for marketing and thus developing and enhancing the image and awareness of the school within the wider community, both locally and internationally, with the objective of increasing the school roll. It seeks to maintain good public relations within the existing parent body, with the objective of retaining students already on the school roll.
     

  2. Education Sub-Committee:
    Terri Shreve (Chair), Jo Chui and Maureen Boyle. This sub-committee is responsible for developing and reviewing policies, which have a significant impact on the education at BIS. It shall monitor the review, evaluation, development and delivery of the curriculum, examination results and related issues
     
  3. Human Resources Sub-Committee
    Jo Chui (Chair), Redmer Schukken, Rendra Lembong and Terri Shreve. This sub-committee is responsible for developing and reviewing policies regarding recruitment, conditions of employment, performance management, dismissal, job descriptions, salary ranges and annual reviews for all employees. It shall monitor the delivery against these policies.
     
  4. Development Sub-Committee:
    Rendra Lembong (Chair), Alastair Coulthard and Maureen Boyle. This sub-committee is responsible for developing policies and proposals with respect to the expansion and improvement of the physical facilities of the school, for consideration by the Board. It is also responsible for maintaining a continuing review of the adequacy of such facilities and their installation, maintenance and repair, in consultation with the Principal and the Business Director.
     
  5. Pastoral Sub-Committee:
     
  6. Health, Safety and Security Sub-Committee
    Alastair Coulthard (Chair), Maureen Boyle, Jo Chui and Terri Shreve. This sub-committee is responsible for developing and reviewing policies, which have a significant impact on health, safety & security at BIS. It shall monitor the review, evaluation, development and delivery of these policies and related issues.
     
  7. Information Technology Sub-committee
    Redmer Schukken (Chair), Jo Chui and Ben Koesmoeljana. This sub-committee is responsible for developing and reviewing policies, which have a significant impact on information technology at BIS. It shall monitor the review, evaluation, development and delivery of these policies and related issues.
     

The Principal is a member of all the above sub-committees.

 

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Q: Does the Board of Governors and the PTA (Parent Teacher Association) have any contact with each other?

Yes. During the year, contact is maintained between the Chair of the Board and the Chair of the PTA.

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Q: What role do parents play in the decision-making of the Board?

Parents of the school are at all times encouraged to express ideas, concerns and suggestions through proper channels as described in the Parents’ Handbook. Five parent members are elected to the Board by the parent body, which comprises the electorate. The open meeting once a year is an excellent forum for parents to express their parental comments to the Board. It should be noted that the Board shall carefully consider the advice of any parent. However, the Board may depart from the advice given if such advice is not considered appropriate for the benefit of all and in line with school policies.

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Q: How are decisions adopted/disseminated and who implements them?

Decisions are approved by a majority of the members of the Board. The Principal has the responsibility for carrying out, through supplementary regulations and directives, the decisions established by the Board. Changes in school Policy may be recommended at any time by the Board to the Council for approval. Policy changes are effective when approved by the Council of Trustees.

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FINANCIAL ISSUES AND FEES

Q: Who is responsible for the management of the financial resources of the school?


The Council, and in particular the Treasurer, is responsible for the sound and effective management of the financial resources of the school. The Council is assisted in this process by the Board, which recommends operating and capital financial strategies.

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Q: What are the two different Funds and what do they cover?


There are two funds: the Operating Fund comprising School Fee income covers all revenue and expenses relating to the school year such as school fees, salaries, supplies, administration expenses, plant operation expenses, interests earned on Operating Fund investments and depreciation of operating Fund assets. The Building Fund supports long-term asset requirements of the school and is financed through issuing Capital Levy Certificates.

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Q: Who produces the annual budget and who approves it?


The Business Manager, together with the Principal, produces annual budgets for both the Operating Fund and the Building Fund that are consistent with the objectives and financial requirements for the school year. Drafts of these budgets are reviewed by the Business sub-committee prior to the presentation to the Board. Upon approval by the Board the budgets are presented to the Council before the end of May for their final approval.

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Q: Who approves the school fees and who recommends school fee adjustments?


The Council of Trustees approves the level of school fees. The Board, with the approval of the Council of Trustees, may adjust fees if it deems this necessary.

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AttachmentSize
Information about Candidates 2013.pdf106.9 KB
Parents_voting form Sept 2013.pdf72.78 KB